Meeting invitations arrive in your mail Inbox and also display in your calendar in the Meeting Notices view. The meeting invitation may request a response from you, or it may be a broadcast invitation that requires no response.
In your Inbox, open the invitation, and then respond using any of the tasks in the table below.
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Task
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Steps
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Determine if you are free
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Click Check Calendar.
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Accept the invitation
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Click Accept, and then click Accept or Accept with Comments. Add comments if applicable.
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Pencil in the meeting, but keep your time free
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Click Accept, and then click Tentatively Accept. The meeting is added to your calendar, but the time in your schedule appears free to others.
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Delegate the invitation to someone else
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Click Decline, and then select Delegate. Select a name from the list and optionally add comments.
Sends the meeting invitation to your delegate; sends a decline and delegate message to the chair.
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Propose a new date or time
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Click Decline, and then select Propose New Time, and then select a new date and time. Optionally, check Include additional comments on notice.
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Decline the invitation
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Click Decline, and then click Decline or Decline with Comments. Add comments if applicable.
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You should process invitations in the order you receive them. Processing invitations out of order may result in missing or incorrect information.
After you respond to a meeting invitation, it no longer appears in your Meeting Notices view.
You can set a Calendar > Display preference so that invitations are automatically removed from your Inbox after you answer them.